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Mentoring FAQ

Q.  How do I apply to be a participant of the program?

You can apply by visiting ahri.com.au/mentoring and completing an online application form.  Completion of the form should only take 5 minutes and requires you to have a good idea of what it is you are hoping to get from/share with your mentoring partner once the program begins.  If you have any specific requirements other than the available options, please ensure you include these in the Additional information section as 'must have' or 'would be nice to have' etc.  Any questions please email mentoring@ahri.com.au.

Q.  What do I need to be eligible for the AHRI mentoring program?

Mentees

To be eligible for the HR Professional mentoring program you need to be an AHRI member (Affiliate, MAHRI, CAHRI, FAHRI or Graduate) and to be have been working in HR for a minimum 12 months previously.  Mentees can also be highly experienced HR Professionals who are wanting to progress to more senior roles.

To be eligible for the New to HR Program you must be an AHRI member (Affiliate or Graduate).  You may be transitioning from another role into HR for the first time, of have recently graduated with an HR qualification.

To be eligible for the HR Student Program no previous experience is necessary. You need to be in your 3rd or final year of your HR studies and you must be an AHRI Student member.

Mentors

You must be an AHRI member and have at least 4 years HR experience to be eligible to be a mentor.  If you are unsure if you qualify please contact the mentoring team at mentoring@ahri.com.au or on 03 9918 9297

Please note: Membership applications (Affiliate only) can be completed at the same time as the mentoring application or alternatively you can apply for membership separately by Applying here.

Q.  Do I have to be an AHRI member to take part in the mentoring program?

Yes, to participate you must be an AHRI member. If you are not yet a member, you can now join as an Affiliate or Professional member here

We would recommend that you consider the membership criteria to ensure you have the correct Membership. This will also grant you access to member only benefits. To explore these, please click here or contact members@ahri.com.au

Q.  How long does the mentoring program run for?

The HR Professional and New to HR mentoring programs run for 6 months.  At the end of the program the formal relationship will no longer exist, however in many instances the relationships that have been created are often continued long after the program has ended.

The HR Student mentoring program runs for 6 months and is a free program for AHRI Student members only.  It is run once a year commencing in April.  For more information on student membership and other benefits visit www.ahri.com/students.

Q.  Apart from being matched, what else is included in the program?

The mentoring matches will be assigned at the commencement of the program.  Shortly after these matches are made you will be invited to attend an Orientation webinar which will provide you with additional information about the program including what is required of you as a participant, code of conduct and important dates.

There will be at least 2 networking events run during your program that are free to attend for participants. These are great opportunities to meet and network with other HR professionals from the program both past and present.

You will receive communications from AHRI in the form of Newsletters and update emails which we use to communicate upcoming events, webinars, articles of interest and surveys to complete, along with other information.

Q.  If I apply am I guaranteed of being matched in the mentoring program?

No, there is no guarantee that we will be able to successfully match you in each intake.  Generally, there are more mentees who wish to participate in the program than mentors.  Whilst every effort will be made to involve all applicants in the mentoring program, this is not always achievable. We will also match mentors and mentees across States if necessary (and if agreed to by participants on their application).

Whilst participation in the mentoring program cannot be guaranteed we will endeavour to include all applicants in the current intake.  If we are unable to match you in the current intake we can offer to roll your application over into one of the following intakes and in the case of the mentee, you will also have the option to be refunded your fee in full if you don't want to take part in the next intake.

Q.  My mentoring partnership is not working out for me what should I do?

In the event that mentors/mentees feel they are not suited or are having issues with the relationship, please contact mentoring@ahri.com.au to discuss the situation.  These situations will be dealt with on a case by case basis and outcomes may vary depending on the specific situation.

If for any reason you are unable to continue with the mentoring program you should contact mentoring@ahri.com.au as soon as possible or to discuss options call us on 03 9918 9297.

Q.  How much does it cost to participate in the Mentoring Program as a Mentor?

To participate in the program as a Mentor there is no cost for the program itself, however you are required to be a current member of AHRI to be able to apply.  We offer an Affiliate membership as part of your application for $300 if you are not currently a member. If you have recently retired please contact membership before completing your mentoring application, as you may be eligible for a Retiree membership $99.

Q.  How much does it cost to participate in the Mentoring Program as a Mentee?

HR Professional and New to HR mentees have an administrative fee of $150.00 which covers the cost of matching and managing the programs.  You are required to be an AHRI member to participate in the program.  We offer an Affiliate membership as part of your application for $300 if you are not currently a member. If you have recently Graduated (last 2 years) with an HR qualification please contact membership before completing your mentoring application, as you may be eligible for a Graduate membership $132.

There are no discounts for retirees or graduates in terms of cost of application into the Mentoring Program, the same $150 rate applies for mentees. Mentors participate free of charge.

The HR Student program is free, provided you are a current student member of AHRI ($33)

Q. I have tried contacting my mentor/mentee but have not heard back, what should I do?

It is important to realise that mentors/mentees may have many pressures on their time and to be patient.  If you have been unsuccessful in reaching the mentoring partner in a reasonable amount of time please contact mentoring@ahri.com.au. These situations will be dealt with on a case by case basis and outcomes may vary depending on the specific situation.

We often find that it is simply a case of changed contact details/email and the problem can be resolved quickly for you but we will let you know as soon as we make contact and the outcome for you.

Q. I need to withdraw from the program, who do I notify?

We will need official withdrawal notification from you in writing (via email) to mentoring@ahri.com.au or phone on 03 9918 9297 to discuss your options.  We will then contact your mentor/mentee to inform them of your withdrawal.  We also recommend that you notify your mentee/mentor as a courtesy of your withdrawal from the program as many mentors would view this as an opportunity to see if they need to make changes for their next time in mentoring.

Q.  Can I be a mentor and mentee at the same time?

Yes, provided you have the time and commitment to the program you can take part in the program as both a mentee and mentor at the same time.  In fact, individuals are strongly encouraged to consider being a mentor and a mentee.  Particularly in the case of very new professionals, someone with less experience who can relate well to being new to the profession is just what they need.  Just because you only have a few years (4 minimum) experience doesn't mean you have nothing to offer.

Q.  To be a mentor how much experience should I have?

To be a mentor you need to have at least 4 years HR experience.

A mentor, by definition an experienced and trusted adviser, means you have experience and skills in HR that you can pass onto someone with less experience.  The more experience you have listed on your application the more potential mentees you can be matched with.

If you are unsure or would like to discuss whether you would qualify please contact mentoring@ahri.com.au or call us on 03 9918 9297.

Q.  Can I apply to be part of the program more than once?

Both mentees and mentors can be part of the program as often as they like.

We have some mentors who have been part of the program year after year and speak of the benefits of being a mentor highly and continue to enjoy being a mentor.

Mentees can also take part in the program as often as they like and as their career develops and evolves or their goals shift.  Most people will tend to need more than one mentor, as you are not likely or very lucky to have all goals met by the one mentor.

Q.  I have been a mentee/mentor in the past with AHRI, am I able to attend the upcoming Mentoring Network events?

Absolutely and we actively encourage past participants to come along and share their experiences and knowledge with the next/current intake.

The networking events are a fantastic opportunity to meet other HR professionals who are part of (or have been part of) the program.

Q.  To be a mentee do I have to be currently employed in HR?

No you do not.  We now offer 3 different programs for mentoring.

If you have at least 12 months experience in HR you can apply for the HR Professional Program.

If you have 0 - 12 months experience in HR and are not currently studying HR you can apply for the New to HR Program. This includes recent Graduates and those wanting to transition into an HR role from another role.  If you are transitioning we recommend you contact AHRI first to discuss.

If you are currently in your 3rd or final year of your HR qualification and are a currently financial AHRI Student Member you can apply for the HR Student Program.

If you are unsure which program is right for you or would like to discuss whether you would qualify please contact mentoring@ahri.com.au or call us on 03 9918 9297.

Q.  How often should I meet with my mentor/mentee?

It is anticipated that in order to benefit from the relationship mentors and mentees should make contact for 1 hour at least once a month. Pairs may meet more regularly and are encouraged to do so.  Timing of meetings may change during the relationship as the needs of the mentor/mentee change and this is up to the pair to manage. There are a number of ways meetings might occur - via e-mail, phone, Skype or face to face (where possible) during or outside of work hours and this is to be discussed and agreed upon at your initial meeting.

Q.  What do we talk about?

It is a good idea to plan meetings ahead and set goals for each meeting.  The mentee can develop a list of questions they would like advice or feedback on and the mentor could develop a list of experiences they wish to share which may help the mentee.  It is important to keep the discussions about work related issues that will assist in the professional development of the mentee and mentor.

If you are wondering what to discuss at your first meeting, here are some suggested items for discussion.

*     Backgrounds and interests
*    What challenges you might be facing
*    What your expectations of the program are
*      What HR topics you want to cover
*     Set goals and/or timelines for the year
*     What format the sessions might take eg formal (agendas) or more flexible
*     Identify upcoming dates that might impact the program eg holidays/work commitments
*     Setting calendar dates/meetups/skype sessions etc

Q.  Can the mentoring relationship continue after the AHRI Mentoring Program is completed?

The mentoring relationship can be continued informally once the mentoring program is completed, however the relationship will not be acknowledged by AHRI.  Both mentor and mentee are welcome to apply for the program the following year; however they will be assigned different partners.  Mentees are also encouraged to become mentors after they have completed the program, if they feel they have the necessary experience (min 4 years).

Q.  Can mentors have more than one mentee?

Mentors can request to have either one or two mentees in an intake.  This decision is entirely up to the mentor.  As long as they feel they will have the time to give to both mentees then there is no problem.

Each relationship should operate separately, however from time to time the mentor may wish to combine a session if it is deemed to be of benefit to both mentees and only if both mentees agree to a joint session. However most sessions (mentoring partnerships) will operate in a one on one fashion.

Q.  I have missed the current intake, how do I become involved in the next intake?

If you have been unable to register for a recent intake and would like to register your interest for the next intake you can register an expression of interest when the current intake closes. We have two intakes each year April and October.  Please note the October intake does not include the HR Student program.  This is run in April only

Registering your interest for the next intake means you will be contacted when applications have opened online and with details of how to apply.  It does not mean that you are registered for the program and you are not committed to taking part in the program.

Q.  I have recently finished my mentoring program and would like to have my mentoring partnership profiled in the AHRI HRMonthly magazine and HRM online. How do I apply for consideration?

We love being able to share stories of our mentoring program partnerships with the rest of AHRI and other HR professionals.  If you and your mentee/mentor are keen to be profiled for our HRMonthly magazine and online, please REGISTER your interest now.

Q. Can I receive CPD points for the mentoring program?

You can receive 1 CPD point for every hour spent in mentoring meetings and any research that a mentor/mentee has to do to prepare for meetings with their mentor/mentee. It is the responsibility of the mentor/mentee to add the CPD accumulated to their record. AHRI would recommend keeping a diary of this CPD. You will also receive 1 CPD point for every hour spent attending networking events, this will automatically be logged by AHRI Staff.

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