AHRI Events Terms and Conditions

Code of Conduct

Behaviour: AHRI reserves the right to prohibit entry of any person to an AHRI event or eject any person from an AHRI event based on behaviour deemed inappropriate by AHRI staff and/or its agents and others working under its authority.

Canvassing: by delegates is strictly prohibited at AHRI events and forums. Promotional materials may not be distributed at the event/forum except by event sponsors. Delegates violating this policy will be asked to leave the event and AHRI members may have their membership revoked.

Registration notice

General: AHRI member registration rates are not transferable to non-AHRI members. By selecting a member registration rate, it is agreed that the registrant is a current financial member of AHRI and that the registration is made in the AHRI member's name only. A breach of this may result in a cancellation of an event registration and/or AHRI membership.

Non-Members who pay the non-member rate, but have applied for AHRI membership, can request a refund for the cost difference once their membership is approved.

Substitutions: Should a registrant be unable to attend, they may send one substitute in their place. AHRI must be notified of all substitutions prior to the event. Refer to 'General' above in relation to non-member and member registration rates.

Sharing registrations: One registration may not be utilised by several individuals. For larger events a variety of discounts and registration options are available (see below).

AHRI Convention: AHRI member registration rates are not transferable to non-AHRI members. By selecting a member registration rate, it is agreed that the registrant is a current financial member of AHRI and that the registration is made in the AHRI member's name only. A breach of this may result in a cancellation of an event registration and/or AHRI membership. Non-Members who pay the non-member rate, but have applied for AHRI membership, can request a refund for the cost difference once their membership is approved.

To be eligible for the early bird discounted registration rate, registration and payment must be received by Sunday 31 May 2020. Any registrations received by this date without payment will be invoiced for the full registration amount.  Contact the convention registration managers, Arinex, with any questions about payment via phone +61 (02) 9265 0700 or email ahrinc@arinex.com.au.

Registration Discounts

All AHRI events: offer a discounted member rate(s) as well as both member and non-member group rates for five (5) or more from the same organisation. In addition, the AHRI Member Loyalty Program discounts also apply.

Network Forums: All AHRI members can attend the Network Forums free-of charge. Non-members who attend Network Forums in regional areas can also attend for free.

Diversity & Inclusion: An early bird discounted rate is available.

AHRI Convention: Discounts are available for Not-for-Profit organisations (registered on the ACNC website), current AHRI Student and Graduate members, international and distance (WA, NT & Far North Queensland residents) members. There are also specific rates for groups greater that ten (10) in size. There are also Early-Bird discounts available for all registration types. Any promotional offers are exclusive and are non-transferable. Delegates are entitled to one discount per registration. These discounts do not apply to one-day only registrations and cannot be used in addition to any other discounts offered.

Payment

General: All prices are inclusive of GST. Payment in full is required by the event date in order to attend. To avoid disappointment, ensure you pay for your booking(s) before the registration closing date. Anyone that has not received a confirmation email will not be on the event attendance list and may not be admitted to the event (due to available capacity).

Invoices: When you complete and sign your copy of the registration form, this becomes a tax invoice in compliance with ATO requirements. This can be used to make payment by Electronic Funds Transfer, Credit Card, or cheque and you can keep this completed form on file for your tax records.

Electronic Funds Transfer (EFT): If paying via EFT, a completed copy of the registration form along with a remittance advice is needed for the registration to be processed. Payment by EFT will not be accepted after the closing date. Your registration is not confirmed until you have received a receipt and confirmation email.

Special dietary/physical requirements

These requirements will not be catered for unless requested before the event registration closing date. Please note down clearly your requirements (where indicated) on your online registration form or email the AHRI CPD Events team (cpdevents@ahri.com.au), with your specifications. Special requests on the day cannot be guaranteed.

Cancellation policy

General: Cancellations must be received in writing before the registration closing date unless stated otherwise in the specific event terms and conditions. An administration fee of $50 for breakfast and lunch events and $100 for all other events will apply for all event cancellations made before the registration closing date. No refunds will be given after the registration closing date. Places are limited and will be allocated on a strictly 'first in' payment basis. In the event that no space is available, you will be notified immediately. If you do not receive a confirmation email within three days, please call AHRI on 03 9918 9243 to confirm that your registration has been received.

Convention: Cancellations must be received in writing before Friday 16 August. An administration fee of $150 will apply for all cancellations made before this date and no refunds will be given after this date.

State Conferences: Cancellations must be received in writing. A $100 administration fee will apply for cancellations made before the registration closing date. No refunds will be given after the registration closing date.

Program

The program is confirmed at the date of publication. AHRI reserves the right to make changes to the program as circumstances dictate. Every effort will be made to ensure a program of equivalent standard.

Recording of CPD points

AHRI members who register for AHRI events/forums on or before the registration closing date will have their CPD record updated automatically. Records will be updated at the completion of the event/forum. It is the responsibility of AHRI members who register after the registration closing date to update their own CPD record manually. View the CPD Guide for details. AHRI members who have registered for an AHRI event/forum but are unable to attend, are responsible for notifying AHRI of non-attendance by emailing cpdevents@ahri.com.au. Records of attendance are maintained on file by AHRI for auditing purposes. For all CPD queries, please contact careersupport@ahri.com.au.

Privacy notice

AHRI is concerned with the protection of your privacy. We support the privacy principles contained in the Privacy Act 1988 (Cth), as amended. AHRI collects and stores your personal information for the purposes of providing membership services, education and training programs. Here is how your data may be used:

Communication from AHRI: AHRI may use your details to promote products and services in the form of email communications and/or other types of communication. Update your personal AHRI website profile preferences or email enquiries@ahri.com.au if you would prefer not to receive communications from AHRI.

For the purposes of the event: Your details may be provided to parties directly related to the conference including the conference registration manager, venues and accommodation providers for the purpose of room bookings, catering needs and other conference options.

Communication from third parties: Event sponsors and exhibitors may be provided with delegate details following the event. Should you not wish for your details to be shared with the event sponsors and exhibitors contact enquiries@ahri.com.au to opt out. View AHRI's full privacy policy.

Image release: In registering for AHRI events and conferences, delegates grant permission to AHRI, its agents and others working under its authority, to take and to have full and free use of video/photographs containing their image/ likeness. It is understood these images may be used for promotional, news, online/ multimedia, research and/or educational purposes by and for AHRI. Delegates agree that they are not entitled to remuneration, residuals, royalties or any other payment from AHRI in respect of their image/likeness or its use. Delegates release, discharge, and hold harmless, AHRI and its agents from any and all claims, demands or causes of actions that they may hereafter have by reason of anything contained in the photographs or video. Should a delegate not agree to the above image release, they must advise AHRI by contacting (03) 9918 9200 or enquiries@ahri.com.au.

Intellectual property: Some speakers will agree to share their presentation slides and webcasts (where available) with delegates only. This content is not intended for wider distribution – sharing, broadcasting and/or copying of this content is not permitted according to Australia’s intellectual property laws. Please be respectful of these speakers’ intellectual property so that we can continue to offer similar content in future events.

AHRI Convention Visitors

Exhibition visitors: Exhibition visitors are not permitted entry into the National Convention speaker sessions held during the AHRI National Convention, including workshops, the Public Sector HR Conference, Official Opening and Keynote session or any of the social functions.

Premium exhibition visitor registration: Premium Visitor registration provides access to the Official Opening and Keynote plus the Welcome Reception on the first night of the Convention. Pre-registration and payment via credit card is required. Premium Visitors are not permitted entry into the National Convention speaker sessions held during the AHRI National Convention, including workshops, the Public Sector HR Conference or any additional social functions.

Catering: Exhibition visitors are not catered for and are requested to not eat/drink from the catering stations located within the exhibition hall. Catering is available for registered main program delegates only.

Exhibition Seminar Session Selection: In registering for the Exhibition Seminars, it is understood that selection is a preference only for planning purposes and does not guarantee a place in the session. Visitors should arrive early to ensure access.

Disclaimer: AHRI reserves the right to make changes to the Exhibition Seminar program at any time as circumstances dictate. Every effort will be made to ensure a session of equivalent standard should unavoidable changes occur.